Charity No. 1132983

File Manager

T:01984 624777

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Job Vacancy



Key Responsibilities

  • The administration of all necessary paperwork for Wivey Link & act as a reserve vehicle Scheduler.
  • Completing Wivey Link incident logs & monitoring these on a weekly basis.
  • General Reception duties to include answering the telephone & taking messages, buying stamps, taking post, filing, ordering stationery etc.
  • Dealing with visitors to the office & helping with their enquiries.
  • Monitoring the records of visitors to the office & the daily sales sheets & recording necessary statistics on computer records & ensuring that reception information is correct & up to date.
  • Booking appointments for the hire of the small office.
  • General office support to include the typing of letters, correspondence & completion of forms.
  • Setting up & maintaining a register for the Criminal Records checks for all staff & volunteers (currently known as DBS – Disclosure & Barring Service).
  • Looking after the Petty Cash monies, counting weekly cash/income & banking.
  • Providing administrative support for WAP projects, eg:  Tenants Travel.
  • Providing administrative support for the upkeep of the WAP website.
  • Preparation of any publicity material, leaflets, notices.
  • Organising refreshments for all meetings such as volunteer meetings & the annual stakeholders meeting.
  • Assisting the Chairman/Manager with the organisation & all necessary paperwork for the annual Street Market & biennial 10 Parishes Festival.
  • To work additional hours to cover annual leave and/or sickness.

Person Specification

  • Ability to organise own workload.
  • Good written and verbal communication skills.
  • Sound IT skills.
  • Be a team player, willing to help colleagues when necessary.
  • Willing to volunteer and help out at fundraising events.
  • Hold a current Driving Licence and willing to drive a Wivey Link vehicle.
  • Be responsible for identifying own training needs.
  • Have good knowledge of the local area.



To be read in conjunction with the Offer Letter, Job Description & Contract of Employment.


Job Title


Reports to

The Manager.

Hours of work

12 per week – 3 hours per day (Mon, Tues, Weds, Thurs – 9am until 12pm).

The post holder will sometimes be required to work additional hours to cover annual holiday and/or sick leave.

Any additional hours worked will be paid the equivalent hourly rate of the salary.


£8.50 per hour.

Place of Work

The Community Office, Wiveliscombe House, The Square, Wiveliscombe.

Occasionally the post holder may be required to work elsewhere, for example – the Community Centre, other venue and/or Wiveliscombe Town Centre when helping to organise the annual meeting and Street Market.


Annual year is from 01 April until 31 March.  5 working weeks per annum, equal to 20 days plus all Bank Holidays.  At least one week or the appropriate number of days should be taken during the Christmas/New Year office closure. Pro rata holiday entitlement will also be calculated on any additional hours worked.

Probationary Period

Six months.  


Policies & Procedures

A range of policies are available to cover the working environment.  These are available in the office & the post holder should take time to read these & familiarise yourself with their contents.